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Student Accounts payments / Registrar’s office / Housing
Student Accounts payments - Tuition and fees, housing, parking
Wichita State University has several different payment methods available. Some restrictions may apply if you do not have a myWSU account or have been placed with a collection agency. Payments for such things as tuition, housing, parking fees/fines, diploma requests and library fees may be made online, in person, or by mail.
Visit Accounts Receivable in Financial Operations, located in Jardine Hall, Room 201, to pay with third-party checks, cashier checks, or money orders. You will need your Shocker Card or any other photo ID when doing business in person. If you wish to pay with a credit card or set up a payment plan, you will need your myWSU ID and password and will need to log into your Student Account Suite to do so.
Note: Kiosks are not provided in Room 201, Jardine Hall.
Cash - To ensure the safety of our students, we no longer accept cash.
International students withdrawing from an ATM are encouraged to deposit their cash to a bank account at a local branch and pay their account online.
For any student who does not have an existing bank account or has been restricted to pay by personal check, for your convenience you can obtain a cashier’s check at the Campus Credit Union. Take your cash to the WSU Credit Union. Let them know that the cashier’s check is for payment of your tuition, fees or housing so that you will not be charged a fee. Checks or cards are not accepted. Please check their website for current hours.
NOTE: Change will not be given back from a cashier’s check amount and will remain on your account for a future term.
Checks (Cashier’s, Personal, 529 Plan, Bank Draft, IRA, Company, Money Order)
- Please make sure to print your name, address, phone number, and myWSU ID on all checks. We encourage you to use electronic check payments.
- Two Party Checks are discouraged. Checks not made payable to Wichita State University (whether business, personal, scholarship, etc.) are considered two-party.
- Personal checks are acceptable unless two (2) returned checks have been received for your student account. There is a $30 fee charged for all returned checks. See Kansas Statute regarding Worthless Checks.
- Payments can be made in person in Jardine Hall, Room 201 or mailed to: WSU, Attn: Account Receivable, 1845 Fairmount, Wichita, KS 67260-0038.
- Make payable to Wichita State University or WSU. If check is payable to you and WSU, you will need to endorse the check. Change will not be given back from a cashier’s check amount and will remain on your account for a future term.
- 529 Plans are tax-advantaged savings plans designed to help pay for education.
Credit Card - VISA, MasterCard, Discover, American Express, BCcard, CarteBlanche, ChinaUnionPay, DinaCard, DinersClub, and JCB: Payment is made online only by going to the Student Account Suite. There will be a 3% fee (min. $3) for domestic transactions or 4.25% for international transactions charged by and payable to TouchNet, which will appear on your credit card statement separate from the purchase.
- Both credit and debit card payments are processed through our TouchNet PayPath Payment Service. TouchNet is the third-party vendor with whom Wichita State University has contracted to provide and process secure online payment activity. This vendor has the expertise in online payment systems to meet all security and privacy issues and meets the banking and credit card industry compliance requirements. Our contract with them ensures that the processes are compliant with the Family Educational Rights and Privacy Act (FERPA) and the Gramm-Leach-Bliley (GLB) Act.
- Both credit and debit card payments cannot be processed through the mail or by phone.
- Credit card payments cannot be made to a cashier in the Accounts Receivable office.
Debit Card - VISA, MasterCard: Payment is made online only by going to the Student Account Suite. To avoid the 3% fee (min $3) for domestic transactions or 4.25% for international transactions associated with credit card payments, we encourage you to pay using electronic check process by entering the bank routing and account number attached to the debit card. Debit card payments cannot be made to a cashier in the Accounts Receivable Office.
Discounted Tuition or Tuition Waivers - This discount or waiver provides reduced tuition for eligible students. Submitting a waiver form to the appropriate office does not guarantee acceptance. Eligibility for each is based on information on the waiver and is considered when received. Please allow 7-10 business days for processing. For more information, please view Can I get a reduced rate for tuition?.
Electronic Checking/Savings- Payment is made online. There are no additional charges for paying online with an electronic check. These can be securely debited from your bank account by going to your Student Account Suite website and selecting the electronic checking/savings option. Only checks drawn on U.S. banks, savings and loans, and credit unions may be used. By selecting the electronic check option, you will not be assessed the 3% service fee (min $3) for domestic transactions or 4.25% for international transactions that a credit or debit card will be charged.
- The numbers on debit cards are not the numbers required with routing numbers for electronic check/savings account payments. Payees are responsible to provide the correct account and routing information.
- Electronic checks are acceptable unless two (2) returned checks have been received for your student account. The saved payment method (including direct deposit information) will be deleted and you will no longer be allowed to pay by check payment method. There is a $30 fee charged for all returned checks.
Financial Aid - Any loans, scholarships, or grants that you have accepted will automatically be applied to your account 10 days prior to the start of the term if you have met the enrollment requirements. Any authorized aid or pending aid will appear as a credit or a negative number on your account. In order to have your loans or grants pay for charges such as parking tickets, library fines, breakage fees, etc., you will need to complete the Title IV Authorization.
Payment Plan – For more information, please view Do you offer payment plans? Is there a deadline?.
Third Party Billing – WSU will invoice outside organizations (sponsors) for charges which the sponsor has agreed to pay in support of a student. This process is called Third Party Contract. Third Party Contracts provide the ability for WSU to bill outstanding charges during a specific term. Outstanding charges are defined by the Third Party organization. Some organizations are billed for only amounts owed after grants, scholarships, and/or waivers have been applied. We encourage you to speak to your sponsor on what charges you will be responsible for. To be considered for the third-party process, you must forward a voucher or company form to Accounts Receivable.
- If an outside agency requires a signed contract, please forward to:
Third Party Contracts
Accounts Receivable
Wichita State University
1845 Fairmount, Box 38
Wichita, KS 67260-0038
You can also email questions or completed voucher to wsu3rdparty@wichita.edu or fax to 316-978-3107.
- The contract will be routed through the appropriate WSU channels for approval.
We value our relationship with sponsors. Sponsors will be granted access to TouchNet SponsorPoint which allows sponsors to see and manage the details of the account 24/7.
Wire transfer - WSU has teamed up with Flywire to offer an innovative and streamlined way to make domestic and international wire transfers for tuition and on-campus housing payments. It’s fast, simple, and cost effective from any country, any time. How it works: Flywire accepts payments from any country – typically in your home currency and works to secure you wholesale foreign exchange rates, which are significantly lower than rates offered by traditional banks. They eliminate hidden fees and ensure your full payment amount and identifying information arrive intact to Wichita State. To see how much money you will save, click here and enter your amount. Once you initiate payment, you will receive detailed instructions on how to transfer funds and you will be kept informed at every step in the process via a student dashboard. An email confirmation will be sent to you when the school receives your payment and once you receive this confirmation, your student account will be updated in 3-5 business days. Please note to initiate this process well in advance of late fees being assessed.
Note: Flywire will assist a student with completing the A2 Form.
Note: For any banking institution that does not want to use Flywire, student can either choose a different bank or have the bank send a Bank Draft which is a paper document that looks a lot like a regular check. Generally, these checks route through a New York bank converting the amount to U.S. dollars.
Housing
Note: WSU does not give out any bank information for direct wires to the University to prevent fraud.
Note: Payments are applied to prior debts before being applied to current charges. Payment due dates will vary by term. To see the next payment due date, visit Accounts Receivable Important Dates.
Note: For payment/repayment questions regarding a Federal Perkins Loan, please email wsucollections@wichita.edu.
Registrar - Payment options for transcripts, verifications, and special request forms
These services are provided by the Registrar’s Office, located in Jardine Hall. To pay for these services, you have the following options:
In Person: If a student comes to Jardine Hall, we can process check, money order, or credit/debit cards. If the student intends to pay with cash, we will direct the student to Accounts Receivable to pay for the service there before completing the transaction.
Mail: A student can also choose to mail a money order, check, or provide the Credit Card #, expiration date, and security code and once the request is received we will process the payment as it was received. It is not recommended to mail cash, as the USPS is not a secure method of transporting cash, though if it is sent, it will be accepted.
Phone: A student can be warm transferred within business hours and can provide credit card information over the phone to a member of the Registrar’s Office staff and we will process the information via our Credit Card machine. It is recommended that any pending request be submitted before calling with CC information as we cannot store credit card information for any length of time.
We cannot accept credit card information via email. Any request received with CC information via email will be deleted from our system and will have to be resubmitted without the CC information.
For all options, you may also see: How do I make a payment online?
Related Articles:
- Can I get a reduced rate for tuition?
- How do I make a payment online?
- Am I required to complete the Title IV Authorization Form?
- How can I make a payment for housing?
- Do you offer payment plans? Is there a deadline?