A Safekeeping account allows student groups and faculty and staff an account for deposit of nonpublic monies generated by fundraisers or membership fees. This could be referred to as the group’s “bank account”.
The student organization pays no fees for this account and they get help in the event of an audit.
The first step when opening or updating an account is to complete the Safekeeping Account Form. You will be asked for the group's sponsor, office contact and student representative's first and last names, myWSU IDs, phone numbers, email addresses, department and campus box number.
An updated form is required when requesting a change to previously reported information; for example, adding and removing an individual’s name and contact information due to a personnel change.
After completing the form, you have the choice to submit the form in person to the Accounts Receivable Office located in Jardine Hall, Room 201, or by mail to Campus Box 38. Accounts Receivable staff will create or update the account. This process can take up to three business days.
Make sure your group is registered with SGA. Your account is to be used for fundraisers, contributions, membership fees, etc. Your group must pay sales tax. Student groups do not need to worry about getting a tax ID number. Keep in mind that your group is never considered a tax-exempt organization. Opening a separate bank account off campus is not allowed.
Monthly training sessions for Safekeeping and other helpful information are available at www.wichita.edu/safekeeping.