How do I petition to get my money back (refund) if I drop a class?

If you drop or withdraw from class(es) after the 100% refund period has ended, you may be eligible to petition for a refund if you have special circumstances (i.e. military deployment, serious illness, death in the family, etc.). Petitions are submitted through the Accounts Receivable/Student Accounts Office. It is required that the petition be filed within the semester the course was taken and must include appropriate documentation (i.e. hospital records, doctor's letter, death certificate, obituary, etc.) justifying the request.

Course related fees, campus infrastructure and support fee, tuition and student fees are refundable under certain circumstances. Fees such as the admissions fee, late fees, some department specific fees, and the $130 down payment of the payment plan are not refundable.

In general, the Director or Tuition Refund Board meets once per week to review petitions. In very limited circumstances, you may request a meeting by emailing wsuaccountsreceivable@wichita.edu. If your petition is denied, the decision is final unless you can provide new information to help justify your request within 30 business days. 

Already dropped class(es)
Please complete these steps to petition for a refund:

1. Log into your myWSU portal
2. Go to the myFinances tab
3. Click on Petition for Exception located in the Accounts Receivable Links box to access and complete the petition form. (Please note: When opening in Mozilla Firefox, this form might not be fillable. You may need to select “Open With Different Viewer” to display in a separate viewer or select another browser that allows fillable sections.) 
   
   
    
4. Provide appropriate documentation to support reasons for request of refund. 
5. Return completed form and documentation to:
   a. E-mail: wsuaccountsreceivable@wichita.edu
   b. Fax: 316-978-3107
   c. Mail: Accounts Receivable, 1845 Fairmount, Wichita, KS 67260-0038
   d. In person: Jardine Hall Room 201

Have not dropped class(es)
You must drop your class(es) prior to petitioning for a refund.

• If it is not past the last day to withdraw with a "W", click here for instructions on how to withdraw from classes.
• If it is past the last day to withdraw with a "W", you will need to petition for a late drop through your academic college. Please contact your academic advisor for assistance: https://www.wichita.edu/academics/advising/.

If you have received approval from the University Exceptions Committee for a late withdrawal from a previous semester due to medical or military conditions, you may receive a 100% refund credited to your account.

Procedure

1. The petition will not be considered if appropriate documentation is not provided.
2. The Director of Student and Accounts Receivable will decide as soon as possible or refer to a designee.
3. If the Director denies the petition, it will be forwarded to the Tuition Refund Board of Appeals. A decision will ordinarily be made within ten (10) business days from the time the request was received.
4. Notifications will be sent by email.